There’s an age-old adage that states that anything that can go wrong probably will. And when it comes to planning an event, it’s not uncommon for things to go awry. However, this doesn’t necessarily always have to be the case. With careful preparation and planning, you’ll be able to recognize areas of the affair that could potentially go haywire and have a contingency plan in place to ensure that it doesn’t. To be forewarned is to be forearmed, after all. Here in this post, we will examine a few common event planning mistakes that all organizers must avoid.
The responsibility of every event planner is to ensure that the client’s event goes as smoothly as possible. However, the pressure of delivering the desired results can often pressure organizers to micromanage every aspect of their team’s duties and compromise the quality of the work and lose precious time as a result. As important as it might be to stay on top of the project, avoid the urge to become an overbearing leader. Instead, learn to delegate and trust your staff with their respective responsibilities. Not only will you make use of your time more efficiently by doing so, but you’ll also encourage and inspire your team to do their best too.
2. Starting late
One of the most challenging aspects of event planning is the pressure of dealing with deadlines. Depending on the scale of the scope of the affair, you may need at least a few months to plan everything accordingly. And you won’t help your case if you start late. So be sure to begin the planning stages as early as you can. Not just will you alleviate unusual pressure, but you’ll also have the opportunity to plan the event more thoroughly than you would have otherwise.
3. Not exploring your options
Apart from meeting the deadline, another challenge that most event planners have to face is tight budgets. Fortunately, you can get around the problem of having limited financial resources to work with by exploring all available options, whether you’re choosing caterers, funfair hire, or vendors. It may appear like a lot of additional work. However, doing so will not only give you more choices in case one doesn’t pan out, but it’ll also surely help you find better deals to keep the costs of the project at a minimum.
4. Not hiring an experienced manager
It’s easy for event planning to spiral out of control if there’s no-one experienced at the helm. And because of this, it’s important to hire a manager that’s experienced. Having people who know what they’re doing will make a difference since you won’t have to manage the needs of the client, facilitate meetings, or minimize the risks on your own.
Event planning doesn’t always have to be a stressful and frustrating experience rife with difficulty. And by avoiding all of the mistakes listed above, you’ll save yourself a lot of trouble and grief. And more importantly, come out with a better event in turn.